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St. Martin de Porres High School, the Cristo Rey Network school in Waukegan, IL seeks as dynamic leader to head its business office. The Chief Financial Officer’s primary responsibilities include Budget Planning, Financial Reporting and Facilities Management. In addition, the CFO will oversee the General Ledger, day-to-day AR, AP and payroll operations for the school. The CFO is a member of the school’s Leadership Team and provides input to the President on all major management decisions. Candidates should have a BA in Accounting or Finance with 5 or more years of professional, practical experience in small to mid-size organizations. Exceptional spreadsheet skills and a strong familiarity with QuickBooks are required. A passion for our mission (www.smdpwaukegan.org ) and the mission of the Cristo Rey Network (www.cristoreynetwork.org ) is also a must. A full job description appears below. Please send resumes to Preston Kendall at pkendall@smdpwaukegan.org.
Chief Financial Officer
Reports to: President
The Chief Financial Officer has the following responsibilities:
- Supervise and evaluate other staff or consultants hired to assist the business operations of the school, all maintenance staff, security and the kitchen/food services program staff.
- Communicate current business processes and any changes to all school employees (e.g., purchase order process, check reimbursements, corporate credit card usage, etc.)
- Primary responsibility for the development and oversight of the school’s budget:
- Prepare the annual operating budget with assistance and input from the President and the school’s Leadership Team.
- Generate and monitor annual operational and capital budgets.
- Prepare a report on actual spending in each line item for the most recently completed fiscal year.
- Generate monthly cash flow reports.
- Review cash flow and capital and operational budgets with President on weekly basis.
- Synchronize gifts monthly with the Development Office.
- Generate monthly financial reports for Board of Trustees.
- Generate weekly financial reports for each member of the Leadership Team so they can monitor spending in their area of responsibility.
- Perform weekly bank reconciliations on all accounts.
- Prepare for and manage all efforts related to the annual financial audit.
- Serve as chief liaison to the Finance and Facilities Committee of the Board of Trustees.
- Manage and update the school’s long range (five year) operating plan.
- Responsible for the physical plant, for maintaining a record of all significant maintenance and repairs, and for managing all capital improvement projects. Work closely with the Buildings & Grounds Committee to ensure proper upkeep of the physical campus.
- Responsible for obtaining and maintaining all appropriate permits and licenses for the proper functioning of the school in accord with city, state and federal guidelines.
- Oversee the management of food services (breakfast, lunch, snack program) for students.
- Maintain long range plan to improve the physical plant and serve as the school’s point person with contractors, architects and others who may be involved in upgrades to the physical plant.
- Serve as the school’s representative to all vendors, reviewing and making recommendations on the lease/purchase of equipment.
- Update the Employee Handbook, oversee the distribution of the handbook to all employees, and ensure that the Business Office can answer questions from employees about the policies and procedures outlined in the handbook.
- Manage monthly supply ordering process.
- Manage the school’s relationship with the outside vendor responsible for Information Technology support.
- Serve as the primary Human Resources contact for the school. Coordinate with Business office staff, contractors and volunteers to ensure the following:
- Oversee the completion of all appropriate forms for new employees (W-4, I-9, benefit applications, payroll information, etc.).
- Communicate employee benefits and changes to benefits offered to CRB employees on a timely basis.
- Maintain employee documentation including W-4, M-4, I-9, and time sheets, process bi-weekly payroll, and distribute W-2 statements annually.
- Oversee employee benefit records, provide employee payroll data to the Roman Catholic Archdiocese of Boston’s (RCAB) benefits department, and assist in the annual audit of the RCAB workers’ compensation program.
- Maintain a record of vacation, sick and personal days for all employees, and other responsibilities related to personnel management.
- Maintain updated electronic versions of all employee records.
- Oversee all Accounts Payable and Accounts Receivable functions for the school and CWSP. Coordinate with Business office staff, contractors and volunteers to ensure the following:
- Review and process invoices, requisitions, and reimbursements for all employees.
- Process and analyze all invoices.
- Reconcile monthly credit card account statements.
- Generate monthly invoices for work-study sponsors and produces statements when necessary for CWSP sponsors.
- Oversee the school’s tuition collection program, including the establishment of tuition agreements with each family, invoicing families who are late with tuition payments, and indicating which students cannot return to school or receive transcripts because of failure to pay tuition.
- Coordinate the FACTS Grant & Aid Assessment Application program, tracking the progress of the submission of the FACTS form, determining the amount of money each family can pay for tuition, and setting up FACTS accounts for families who chose this payment option
- Ensure that all required insurance coverage is paid on a timely basis and updated.
- Make all necessary journal entries (payroll, tuition, tuition assistance, CWSP income, development income, etc.).
- Make all deposits and manage deposit and payment records.
- Perform other duties as assigned by the President.
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